Maximising Productivity of Employees: The Benefits of Workstatus in Hybrid Work

In recent years, there has been a remarkable shift in the way companies structure their work environments.

The rise of hybrid work models has revolutionized the traditional 9-to-5 office routine, offering employees

• Greater flexibility
• Better work-life balance
• Higher efficiency and performance

Did you know?

74% of United States organizations have already implemented or are planning to implement a hybrid work model.

This transformation has been driven by various factors, including the

• Need to attract and retain top talent
• Enhance productivity
• Adoption to the changing preferences of the modern workforce

In this current scenario, where companies are increasingly embracing hybrid work to be part of the long run, maximizing employee productivity has become a top priority for industry leaders.

This shift in work dynamics has created new challenges for organizations in

• Managing a dispersed workforce
• Optimizing workflows
• Tracking productivity effectively

This is where the Workstatus – workforce management software solution comes in to meet the needs of managing a hybrid workforce seamlessly.

It provides leaders with comprehensive visibility into their workforce, allowing them to

• Make data-driven decisions
• Maximize productivity
• Streamline workflows

In this blog, we will delve deeper into the benefits of Workstatus in a hybrid work setup and explore how it can help organizations to foster a culture of

• Productivity
• Efficiency
• Success

So let’s get started with

Quick Overview Of The Hybrid Working Model

Why Is The Hybrid Working Model On Boom?

The Hybrid working model has experienced a significant boom in recent times due to several factors that are reshaping the work landscape.

Although the COVID-19 pandemic played a role in accelerating its adoption, the current scenario reveals that companies are embracing hybrid work for reasons beyond just mitigating the impact of the pandemic.

Here’s data showing Executive opinion on how many days the hybrid work mode should be adopted

Hybrid working, a mix of in-office and remote work, is on the rise worldwide because businesses have realized that employees are more productive and engaged in such a working environment.

By providing a better work/life balance for staff, hybrid working also allows companies to tap into new markets & access a wider talent pool than before, which in turn increases the versatile workforce with different experiences.

Furthermore, this model helps them save money on office space costs while still being able to collaborate effectively as a team.

With such various factors, it is no wonder that the hybrid working model is on the rise.

Here are statics and insights showing the rise of the hybrid working model:

 

Let’s now look at the

The Power of Hybrid Work: Exploring the Advantages

• Flexibility: Hybrid work allows employees to work from both the office and remotely, enabling a better work-life balance and increased autonomy.
• Increased Productivity: The hybrid model allows employees to work in environments that suit them best, leading to enhanced productivity and performance.
• Cost Savings:Organizations can save on office space & related expenses by implementing a hybrid work model, reducing overhead costs.
• Access to Talent: With remote work options, companies can tap into a global talent pool, attracting and retaining top talent regardless of geographical limitations.
• Improved Employee Satisfaction:Offering the option for hybrid work boosts employee satisfaction, morale, and overall job satisfaction, leading to higher retention rates and a positive work culture.

Now let’s take a look at

Adapting To Hybrid Work: Common Challenges

Challenge 1) Tracking Employee Time And Attendance In Hybrid Work Setups-

In traditional work setups, tracking time and attendance was relatively straightforward, as employees were physically present in the office.

However, with the adoption of hybrid work models, where employees are scattered and have the flexibility to work remotely or from the office, it becomes increasingly difficult to accurately track employee time and attendance.

This leads to major issues such as

• Incorrect estimation of employee hours
• Disruptions in the workflow
• Inaccurate attendance records

Challenge 2) Complexities Of Managing Projects And Tasks In Hybrid Work Arrangements-   

In a traditional work arrangement, projects are assigned to employees, and they are expected to complete them within the required timeline.

With the hybrid working model, where employees have the freedom to work on various projects at different times, this process becomes more complex and time-consuming.

The challenge here is to identify which project should be assigned to an employee and when it should be commenced.

Moreover, when tasks fall outside of the assigned timeframe or project, Organizations often find themselves in a bind as they may be unable to handle it effectively.

Challenge 3) Difficulty In Monitoring Employee Activities To Ensure Productivity And No Time Wastage –

In a hybrid work environment, where employees have the flexibility to work remotely, it becomes challenging for Organizations to effectively

• Monitor employee activities
• Ensure better productivity

Without direct supervision, there is a higher risk of time wastage and decreased accountability, which leads to

• Lower productivity
• Inefficient use of resources
• Poor performance

Challenge 4) Maintaining Transparency Among Different Schedules For Flexible Shifts-   

In a traditional 9-5 working model, all employees have the same schedule and work the same hours.

However, with the adoption of flexible shifts, this is not always the case in a hybrid work environment.

As employees are free to choose their preferred shift timings, it becomes difficult for organizations to

• Determine the start and end times of shifts
• Ensure that employees are aware of their work hours
• Manage expectations of employees about their shifts
• Communication & coordination gaps

Challenge 5) Difficulty In Getting Accurate Insights & Data For Performance Analysis And Improvement-

Apart from the challenges mentioned above, another common issue with implementing a hybrid working model is that it becomes difficult to gather accurate data for performance analysis and improvement.

Due to the variety of working models, it is difficult to

• Analyze different employee performance metrics
• Evaluate the impact of changes in working conditions on employee productivity
• Recognize the top contributors to employee productivity

With such challenges, it becomes important for Leaders to have a workforce management solution to help them manage and optimize their workforce efficiently.

Enter Workstatus, the workforce management software that provides a one-stop solution to all these challenges and more.

Here’s how Workstatus benefits organizations to manage a hybrid workforce smoothly

Benefit 1: Accurate Time & Attendance Tracking With Selfie Validation –    

Workstatus provides a solution to the challenge of tracking employee time and attendance in hybrid work setups through its feature of accurate time & attendance tracking with selfie validation.

With this feature, employers can track their hybrid working team’s time using the Workstatus timer. This helps organizations to

• Track time spent on tasks
• Monitor progress on tasks
• Get accurate Timesheets

To track employee attendance, Workstatus incorporates an attendance management system with selfie validation that allows employees to take selfies at the start and end of their shifts.

This helps the employer to ensure

• Attendance is accurately tracked
• Right  person is present at the shift
• Avoid buddy punching

This results in improved attendance management and better accountability of employees.

Benefit 2: Streamlined Project & Task Management With Workstatus

Workstatus addresses the complexities of managing projects and tasks in hybrid work arrangements through its streamlined project and task management features.

It  provides a centralized platform where employers can assign projects to specific employees based on their

• Skills
• Availability
• Workload

The platform also allows employers to

• Set deadlines
• Prioritize tasks within projects
• View team members assigned to a particular project

This led to timely project completion and increased productivity.
Also Read: How to deal with unproductive employees?

Benefit 3: Employee Activity Monitoring

Workstatus provides a solution to the challenge of monitoring employee activities and ensuring productivity in a hybrid work environment through its productivity tracking features.

These features include:

1) Websites Visited &  Applications Used:

Workstatus tracks the websites visited by employees and the applications they use during work hours.

This allows employers to monitor whether employees are focused on work-related tasks or engaging in non-productive activities.

2) Real-time Screenshot Capture:

Workstatus regularly captures real-time screenshots of employees’ computer screens.

This feature provides employers with visibility into the work being done and helps ensure that employees are on track and productive.

3) Activity Reports:

Workstatus generates detailed activity reports that provide insights into how employees spend their time during work hours.

These reports include information on active and idle time, time spent on different applications and websites, and overall productivity levels.

Boost your team’s productivity in a hybrid work environment.

Sign up for Employee Activity Monitoring now!

Benefit 4: Automatic scheduling-

Automatic scheduling, the feature of Workstatus, provides a solution to maintaining transparency among different schedules for flexible shifts in a hybrid work environment. Here’s how

1) Automatic Scheduling:

Workstatus offers an automatic scheduling feature that helps organizations determine employee shifts’ start and end times.

This feature takes into account various factors, such as

• Employee availability
• Workload
• Expertise

To create optimized schedules

2) View Assigned Schedules:

Employees can easily view their assigned schedules through the Workstatus platform. This allows them to stay informed about their workflow & plan their day accordingly.

3) Avoid Scheduling Conflicts:

Workstatus scheduling system helps organizations avoid scheduling conflicts by providing visibility into employees’ availability and existing assignments from the central dashboard.

Benefit 5- AI-Powered Reports –

To address this issue, organizations can leverage AI-powered reports by Workstatus to have all the insights on their tips.

AI-powered analytics mediums can provide in-depth insights into employee performance by tracking and analyzing various metrics, such as

• Hours worked
• Tasks completed
• Deadlines met

Additionally, these reports can identify areas for improvement within an organization’s workforce and make informed decisions about maximizing overall team performance.

So this is how Workstatus’ various features can assist you in overcoming these challenges in implementing a hybrid working model.

Conclusion

In the current scenario, where companies are embracing hybrid work to promote work-life balance, Workstatus emerges as a valuable tool for maximizing the productivity of employees.

With its versatile features and intuitive interface, Workstatus empowers both employers and employees to effectively manage workloads, monitor progress, and maintain transparent workflow.

So what are you waiting for?

Make the most out of your hybrid workforce with Workstatus.

Start Free Trial Today!

FAQs

Q1: What is employee productivity, and why is it important?

A1: Employee productivity refers to the output or efficiency of an individual or a team in achieving their work-related goals.

It is important because higher productivity leads to

• Increased output
• Better performance
• Improved customer satisfaction
• Overall organizational success

Q2: How can Workstatus maximize productivity in a hybrid work environment?

A2: Workstatus offers several features that contribute to maximizing productivity.

It enables managers to

• Track employee time spent on tasks,
• Identify productivity bottlenecks,
• Assign and monitor tasks,
• Gain insights into overall team performance.

Q3: What are the benefits of using Workstatus?

A3: The benefits of using Workstatus in a hybrid work environment include:

• Efficient time tracking and task management
• Enhanced transparency and accountability
• Data-driven insights for better decision-making
• Remote employee monitoring for productivity and security purposes
• Integration with other productivity tools and platforms for seamless workflows