Workstatus Workstatus

Data Retention Simplified: Secure Your Workstatus Records

Explore tailored retention terms and add-on options for comprehensive data management.

Data Retention Comparison

Workstatus has different data retention policies for its free and paid plans. The time ranges mentioned below refer to the full history of data, not a rolling data window. For example, if you’re on a free plan, your timesheet logs from July will be available until the end of August (1 full month of data retention).

This approach of retaining full historical data is beneficial because it lets you view the complete time range (e.g., an entire month from start to end) rather than periods that change every day. With a rolling monthly period, on July 10th, you could only access data from June 10th onwards.

Workstatus Data Retention Add-on

You can choose to keep your data for a longer period by purchasing the Workstatus Data Retention add-on.
The following table shows how long different types of data are retained for free plans, paid plans, and when you have the Data Retention add-on:

Module Paid Plans
Add-on
(Will be effective only until plan
is in Active state)
Data retention add-on plan pricing
(inclusive)

Monthly

₹100$1.5 / user / month

yearly

₹80$1 / user / month
Timesheet Logs 6 Month 3 Years
Attendance 6 Month 3 Years
Screenshots (will be deleted from Workstatus bucket only) 1 Month
(Unlimited with Private Bucket)		 1 Year
(Unlimited with Private Bucket)
App Activity Logs 1 Month 3 Months
URL Activity Logs 1 Month 3 Months
Timesheet Approvals 6 Months 3 Years
Reports 6 Months 3 Years
Past Payment Data 1 Year 3 Years
Locations 3 Months 6 Months
Achievements 3 Months 6 Months
Time-off 6 Months 3 Years
Schedule Creation & Changes 6 Months 3 Years
Jobsite Visits 6 Months 3 Years
Holidays 1 Year 3 Years
Invoices 1 Year 3 Years
Budget History 1 Year 3 Years
Expenses 1 Year 3 Years
Get in touch with support team for payment or upgrade.

What Will Happen After Your Current Plan Has Expired?

After the current Workstatus plan expires, the data remains on the cloud for 2 months, but access to features is restricted. Users can regain access once the plan is renewed/upgraded.

Hence, it’s essential to understand the steps involved to ensure a smooth transition.

01

What happens to all expired Premium and Free Trial plans?

After the premium and free trial plans expire, the data (screenshots & database) will not be erased immediately. It will remain on the cloud for 2 months. However, user access will be restricted. You must renew or upgrade the plan to regain access to the premium features.

You’ll be notified at regular intervals to renew/upgrade the plan before the final deletion of data. Once deleted, it cannot be restored.

02

Users will be notified over email about the data that will no longer be available. Once deleted, the data cannot be restored.

  • When the account is expired
  • After 7 days of expiry
  • After 30 days of expiry
  • After 45 days of expiry
  • After 59 days of expiry (final notification)

FAQs

When the existing Workstatus subscription plan expires, your access to features will become limited. Access can be regained after renewing/upgrading the plan. Your data will remain on the cloud for 2 months and won’t be deleted immediately.

We notify our users over email before permanently erasing the data from the cloud. Once deleted, the data cannot be restored.

What will happen to Custom Plans?

The same premium plan rules will apply to custom plans. Although the data will be stored on the cloud, its access will be limited. It can only be regained once the plan is renewed/activated.

All users will be notified about upgrading/renewing the plan before permanently deleting the data from the cloud. Data, once deleted, cannot be restored.

Can getting an Add-on plan help restore the deleted data?

If any data gets deleted due to policy update, getting an Add-On plan will make no effect on deleted data. Data can’t be restored once deleted.

Have payment or upgrade related queries?

Get in touch